School Handbook

Daily Schedule
Yard Supervision   9:00 – 9:15*
Instructional Block 1 (120 min)   9:15 – 11:15
Nutritional Break & Recess   11:15 – 12:00
Instructional Block 2 (120 min)   12:00 – 2:00
Nutritional Break 2 & Recess   2:00 – 2:45
Instructional Block 3 (60 min)   2:45 - 3:45

*Students should not arrive at school before this time as there is no supervision.

Access, Absences, Late Arrivals & Release of Students


At Stonecrest, all visitors are to report to the office for sign in purposes (Board policy). This includes occasional teachers, other professional staff, parents, volunteers, vendors, and visitors.

Upon arrival, a returnable identity badge will be issued to wear while in the school. Teachers will politely request that unidentified visitors report to the office to be issued a badge.

Kindergarten parents are welcome to walk their child to their classroom. We kindly request that grade 1-8 students make their way to class independently once signed in to school. If you need to speak to a teacher, please make an appointment to do so at a mutually convenient time.


In order to ensure the well-being of all our students, parents are requested to phone the school at 613-832-5527 select 1 to inform us that their child will be absent or late. This service is available 24 hours a day, seven days a week. Please report your child’s name, the reason for the absence and duration if known. Please leave the name of the adult who is reporting the absence and where you may be reached.

To ensure your child arrives at school safely, it is school practice to telephone home if a student is away or late and the office has not been notified. Messages are played back after the morning announcements.


If you wish to withdraw your child during school hours, please send a note to the teacher indicating the time for pickup. Please make every effort to leave during break times to reduce disruption to instructional blocks.

Parents are asked to pick-up their child at the school office and fill in the requested information in the “Sign-out Book” in the office. We ask parents to have students who are returning to school to report to the office upon arrival for sign in.

When it is necessary for a child to go home during the day, due to illness or other reason, you will be contacted so that you may make the necessary arrangements to take him/her home. If you cannot be reached, your emergency contact person will be called.

Please be advised that due to the disruption that announcements cause to the learning environment, students will not be called to the office for pick-up at the end of the day. It is expected that if you are picking your child up, a note will be sent ahead of time. In an emergency the individual classroom will be contacted. We also remind you that under no circumstances should parents be at the bus loop. With 24 buses arriving and departing, the area must be closely monitored. Thank you for supporting our efforts to optimize the students’ learning and to ensure their safety and well-being.

Should there be any special custody arrangements in place regarding access to students by a spouse or other significant adult, please be sure that the appropriate instructions and documents have been provided. The school must provide access to both parents unless advised otherwise, in writing with supporting documentation (usually a copy of a court order).

School Buses

Stonecrest Elementary School is a rural school and almost all students are transported by school bus. All pick-up and drop-off points must be consistent, five days a week. Children should be at their pick-up point in good time as scheduling is tight and buses cannot wait for students who are late. All kindergarten students must be greeted by an adult in order to be released from the bus.

Please do not send in notes requesting that a student be dropped off at a different location for special events or that your child board a different bus. As per Board policy these requests cannot be honoured.

For safety reasons, parents are not to enter the bus loading zone at any time. Please meet your child at the office for sign out.


Almost all of our students arrive by bus. For their own protection, students must observe the following safety rules of conduct while riding on a school bus:

  • Remain seated at all times
  • Eating or drinking is not allowed.
  • Backpacks must be kept on the student’s lap. The aisle must be kept clear at all times.
  • Students are not to talk to the driver while the bus is in motion except in emergencies. Boisterous activity/noise or any other action which could distract the driver is not permitted.
  • Windows may only be opened with the permission of the driver. Hands, feet, arms, and head must be kept inside the bus.
  • Students must obey promptly the directions of the driver.
  • Respectful behaviour is expected at all times.

It is expected that all pupils will behave appropriately and obey the instructions of the bus driver. The following procedure will apply:

  • The bus driver will attempt to seek the cooperation of the student.
  • Failing this, the bus driver will report the student to the principal/vice-principal who will speak with the student and/or phone or write to the parents to indicate the problem and the possible consequences.
  • If the problem persists, the parents of the offending pupil will receive a letter indicating the withdrawal of the student’s right to transportation until such time as cooperative behaviour on the part of the student is ensured.

There are several children in our school with a life-threatening allergy to certain foods, particularly peanuts and nuts.  A few children are allergic to other foods such as milk, fish, seafood, and kiwi.  Anaphylaxis is a medical condition that causes a severe reaction to specific foods and can result in death in minutes.  The deaths that occur each year are generally caused by cross-contamination such as a trace of peanut butter that is left on a hand, a knife, a desk, or other object.  The student who is allergic could inadvertently touch this trace and a reaction (or even death) can occur.  A letter will be sent home with all students in classes in which a child at risk of anaphylaxis is enrolled

Since it is our goal to ensure that we have as safe an environment as possible, we are asking for your help and understanding.  In classes in which there is a child with a life threatening allergy, we ask that you adhere to the request in the letter that you receive.  All families can help by ensuring that, after eating peanut butter at home, students wash their hands thoroughly with soap and water before coming to school.  In addition, children should be discouraged from sharing their lunch and snacks with others.  All snacks are only to be eaten in the classrooms


School staff members are not permitted to administer prescription medication to students without the official signed authorization form completed by the parent and physician.

An authorization form can be obtained at the office if your child requires prescribed medication during school hours for the current school year. All medication whether prescription or non prescription is to be kept in the school office for safety reasons. Without proper documentation, other departments re: bus companies, supply teachers cannot be advised of the serious medical issue.

Important: Please ensure that your child’s medication is kept up to date. In order to attend field trips and extracurricular events, the appropriate signed paperwork and medication must be kept securely in the office.

Early School Closing / Emergency School Closing

Occasionally,  an emergency closing may arise.  It is imperative that children have a safe haven. Our evacuation site is Kinburn Sensplex.

With limited time and limited access to telephone lines, it will be impossible to call all parents.  There is a telephone network, based on buses, to contact parents/guardians of all students in JK to Grade 6.  Students in grades 7 and 8 are deemed, under Ottawa-Carleton District School Board Procedure PR506SCO capable of being sent home without contact with a parent/guardian.  Where there are younger siblings, a call will always be made. 

Please ensure that your child/ren is/are aware of your plan in the event of an early closure.

We rely upon the information provided by you on the Early Closing Form that you fill out in September.  It is vital that you return this form promptly and notify us of immediately any changes to these arrangements.

Inclement Weather

In severe weather conditions the school bus routes may be cancelled.  This information is posted on the Board and school websites. Please listen to one of the local radio stations for such information on snowy mornings. Local radio stations (CFRA, Majic 100, Bob, The Team, Oldies 1310/KISS 105, Chez 106, JACK 96.9, Y101, The Bear, CBC Ottawa, CHRI-FM) will broadcast the name of the school affected by an early closing. Your child needs to know where to go in such an emergency.

The bus service, when cancelled in the morning, remains cancelled for the afternoon run as well. 

You can check for bus cancellations HERE.

When buses are cancelled, the school remains open.  Parents who drive their children to school must be available to pick them up at or before 3:35 p.m.  

Change of Address

It is very important, for emergency and administrative reasons, that every student maintains a current address and telephone number at the office. It is also imperative that we have an emergency contact name and telephone number in case we are unable to reach you at home or at work. Please notify the school immediately if you change any of this information during the school year.

Stonecrest Code of Conduct

A positive school climate, with a safe learning and teaching environment, is essential for students to succeed in school. All of us- staff, students, parents and community agencies- have a part to play in making schools safer. Our goal is to foster a sense of self-worth and self discipline in our students. Our focus is to create a safe, positive atmosphere where students develop self-respect as well as respect for others, school property and the environment. The school Code of Conduct applies at school, on the bus, and when classes are participating in out-of-school activities. Physical, verbal, sexual or psychological abuse; bullying; discrimination on the basis of race, religion, gender, language, disability or any other attribute is unacceptable. All members of the school community must demonstrate honesty and integrity in achieving academic excellence and in the appropriate use of technology.

The staff at Stonecrest work hard to create a positive and safe learning environment for our students. In the upcoming year, we will continue to provide opportunities that will help students to become responsible and caring global citizens. Some of our programs include:

  • Student Council 7 & 8 students who are interested in pursuing leadership opportunities to promote character and spirit for our school community.
  • Intramurals which provide an opportunity for junior students to participate in non-traditional games and to remain physically active during winter recesses. Intermediate students contribute by acting as referees and coaches for the Junior students.

At Stonecrest Elementary School, Progressive Discipline is a whole-school approach that utilizes a continuum of interventions, supports, and consequences to address inappropriate student behaviour and to build upon strategies that promote positive behaviors. When inappropriate behaviour occurs, disciplinary measures are applied within a framework that shifts the focus from one that is solely punitive to one that is both corrective and supportive.

Consequences must be meaningful to the student and result in a positive change in behavior. Our aim is to redirect the student’s inappropriate actions and foster a sense of respect and co-operation. When a student does not follow the School Code of Conduct, the supervising staff will discuss natural and logical consequences. Serious situations are reported to the office and parents are made aware of the situation and the consequences. The goal of any intervention strategy, whether implemented in the classroom or by the administration, is for our students to reflect on their behaviour, think about the impact that it has on others in the school community, and to learn how to make more positive behaviour choices in the future.

Field Trips / Events

Your child may participate in field trips organized by the teacher during the school year. Participation of a field trip/excursion is voluntary and requires written consent from the parent/guardian. Arrangements will be made to provide an alternative program at school for students who are not participating in a field trip.

OHIP no longer covers all medical cost occurred and uncertainties may arise with respect to recognition of Ontario health coverage for certain medical treatments and/ or hospitalization. The permission form includes an acknowledgement of the liability of the parent/guardian to pay for services not covered by OHIP. Consent forms must be signed and returned prior to the event. Verbal consent and hand written notes are not acceptable.

The completed consent form implies agreement that the parent/guardian consents to the student being returned home at the parents’ expense, should the trip supervisor deem the student’s behaviour disruptive and/or inappropriate as to warrant cancellation of his/her trip privileges.

If your child pays for the trip / event and is unable to go the following will apply.

  • Cost of the bus is not refundable
  • If admission is paid in advance it is not refundable
  • If admission is paid at the gate it will be refunded
Homework Policy

Homework is anything that the child is required to do at home by the school. It may include:

  • Practice work  such as nightly reading for example, which has been assigned specifically to be done at home
  • Finishing daily school work
  • Assignments and long term projects

As a guide, students should do no more than 10 minutes per grade e.g. in grade 3 max 30 minutes.

All assigned homework should be completed by the student. Parents may assist their child with this responsibility by:

  • Establishing a place in your home where homework can be done with a minimum of distractions and which is readily visible to you
  • Establishing a standard time each night for schoolwork activities
  • Checking periodically to see that your child is making good use of homework time and is not distracted by other activities
Bring Your Own Device

Students will be permitted to use their own personal electronic devices (Chromebooks, laptops, tablets etc.) in the classroom as a learning tool. While bringing their own technology is not a requirement, many students find it a useful tool to organize and manage information as well as enhancing learning.

If a student chooses to bring their own device there are certain conditions that must be clearly understood.

  1. While on school property, the use of any electronic device, personal or not, is always subject to the terms of the OCDSB Appropriate Use Policy (AUP). Students and parent/guardians acknowledge and sign this technology agreement every school year and it is also available for viewing at the board’s website.
  2. Students must use the OCDSB student account provided.
  3. Permission for using any electronics must be explicitly given by the supervising teacher each time it is used and must be for academic use only.  Once the student leaves the supervision of that teacher, that permission ends.
  4. Access to social media (Instagram, Snapchat etc.) is NOT permitted during school hours.
  5. When not in use for educational purposes, the device is to be turned off and stored in the student’s locker, visible on their desk or stored in a specific area in the classroom such as a “parking lot” etc. The device is not permitted on the school yard, hallways, during recess, nutritional breaks, inclement weather days, in the washroom, in the change rooms, during dances or in the Computer Lab
  6. Failure to abide by the conditions set forth by the teacher, the school’s BYOD expectations, and the OCDSB Acceptable Use Agreement will result in one or more of the following consequences (from item 4.4.1 of the OCDSB AUP):
    1. Suspension or cancellation of use of access privileges;
    2. Payment for damages and repairs;
    3. Discipline under other appropriate Board policies, including suspension or expulsion;
    4. Civil or criminal liability under other applicable laws.
  7. We ask families not to email/text your child(ren) during the school days. The office has a phone for students to use for all communication.

Before permission can be granted for the use of personal electronics in the classroom, please acknowledge acceptance of the above by signing and dating this form and returning to your child's teacher.

Cell Phones and Valuable Personal Property

Students are advised not to bring valuable items to school. The school is not responsible for loss or damage to students' personal property. Personal electronic devices (“PEDs”) such as: cameras, cell phones, iPods, handheld electronic games, etc. are not to be used on school property. If such items are brought to school, they must remain in students’ backpacks at all times.  

Teachers may allow students to use PEDs at school when doing a special project. If a teacher permits these devices, they will be used under the direct supervision of that teacher. 

If a student is found using a PED without permission or supervision, it will be taken to the office for safekeeping. The first time that this occurs, the student will be allowed to pick it up at the end of the school day. Any subsequent occurrences will result in the parents being asked to collect the device from the office.

Students who need to use a phone should go to the school office. We respectfully request that parents do not contact children via cell phones throughout the school day. If you need to get in touch with your child please do so through the office. If being used on school property, PEDS will be confiscated and kept in the office for safe keeping and parents will be contacted.

Dress Code

Stonecrest Elementary School is a place of work and learning. All staff, students, volunteers, and guests are expected to dress appropriately. Clothing that is considered to cause disruption in class, is distracting, or which does not respect the rights of others will not be permitted. The following types of clothing are considered inappropriate: 

  • Sexually explicit or revealing dress such as clothing that exposes a person’s midriff, bosom, or undergarments 
  • Dress with wording of a sexual nature or graphics that are racist, sexist, profane, or demeaning 
  • Dress with wording or graphics advocating drugs and/or alcohol 
  • Dress associated with gang membership 
  • Clothing adorned with chains, pins, or studs is considered inappropriate 
  • Jewelry that includes studs is deemed inappropriate 
  • No pajamas or sleepwear 
  • Gym wear: Intermediate Students are expected to change for Phys. Ed. class and are to wear clothing that is deemed to be appropriate for physical activity. 

Students required to wear headwear for religious or medical reasons are permitted to do so with the appropriate consent. 

Students deemed to be wearing clothing in contravention to the Dress Code Policy will be asked to cover up or change.


Lockers are the property of the school board and any decorating on the inside must reflect the school code of conduct. All students are expected to have a combination lock on their lockers and keep them locked at all times. Combinations are to be given to the homeroom teacher. Students who fail to follow this regulation may lose their locker privileges. Students are expected to be respectful to other students and property at all times.


We have a no gum policy in all areas of the school building and property, including buses.

Weapons, Drugs & Smoking

Anyone on school property or attending a school-sponsored event shall not supply, handle, use, transmit or have in their possession a dangerous instrument or weapon. Toy guns, knives and other weapons are not permitted at school. 

Alcohol, narcotics, and restricted drugs, other than those medically prescribed, are not to be used by or be in the possession of anyone on school property or, for example, on school buses, during field trips, or at school and school related activities off school premises. Smoking is prohibited at all times on or in all Board property including in private vehicles parked on school property and during any school related activities off school premises.